|Posting Number: |
|Job Title: ||City Recorder|
|Closing date: ||07/10/2018|
|Closing time: ||04:00 PM|
|Job Class: ||Full Time|
|Job Hours: ||Salaried|
|Salary: ||$37,500- $55,000|
Performs high-level professional administrative support to the City Manager, Mayor and City Council, and other City departments as directed. Oversees public records retention and management for the City. Ensures compliance with applicable laws governing public meetings, retention of official records and documents, and local elections. Responsible for the coordination and appropriate noticing of City Council meetings and standing committee meetings, and prepares and distributes agendas and informational packets. Updates the Talent Municipal Code to include ordinances and Charter amendments; interacts with the public and public officials from City and other agencies. Performs other related duties as required.
PURPOSE OF POSITION:
Receives supervision and direction from the City Manager.
May directly supervise subordinate administrative/clerical staff from time to time, however supervision is not a regular function of this position. May also provide orientation and training to departments regarding records management.
ESSENTIAL JOB FUNCTIONS:
The duties listed below are only intended as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related and/or a logical assignment to the classification.
Serves as the ex-officio Clerk of the Council and attends all Council meetings and, as necessary, Council subcommittees. Takes minutes, conducts roll call votes, and runs recording devices. Oversees distribution of Council agenda and packets and assists departments with preparation of packet documentation. Drafts, edits and submits council meeting minutes for approval and posting. Schedules meetings, hearings and executive sessions and ensures appropriate notification requirements are met.
Works with the City Manager and Mayor to ensure compliance with public meetings laws. Tracks Ordinance and Resolution numbers and assigns new numbers as necessary. Obtains Mayor’s signature on Ordinances, Resolutions and contracts. Drafts, maintains, coordinates and distributes approved municipal code, ordinances and resolutions to appropriate commissions and staff. Prepares, records and posts Council-approved codes, ordinances and resolutions, and ensures electronic availability to the public.
Functions as the City Elections Officer and is responsible for preparing, overseeing and filing of all applicable candidate materials, ballot measures and campaign finance reports for all local elections, in cooperation with the responsible Jackson County officials. Works with newly-elected officials to complete post-election paperwork. As custodian of official City records, oversees City-wide records management and retention. Establishes and monitors records management standards and retention schedules for all City departments.
Provides information to the public regarding public records, and works with City Manager to determine legal obligations for release of information under Oregon Public Records Law. Responds appropriately to the public regarding requests for information and provides cost estimates for requests that involve extensive staff research.
AUXILIARY JOB FUNCTIONS:
Maintains proficiency by attending training, conferences and meetings, and reading professional literature. Maintains work area in a clean and orderly manner and follows all safety rules and procedures established for work areas.
Education: Possession of an associate’s degree or completion of at least two years of post-secondary study in business administration, public administration, English, communications or closely related field. Bachelor’s Degree preferred.
Experience: At least two years of public sector administrative/municipal government experience, with specific experience in local government operations in records management, public/open meetings requirements, elections and municipal codes. Proficient in Microsoft Office suite.
Substitution: Any satisfactory equivalent combination of education, training and experience that demonstrates the knowledge, skills and abilities to perform the duties of the job proficiently may substitute for the above requirements.
Certified Municipal Clerk (CMC) or Master Municipal Clerk (MCC); Notary Public
Possession or the ability to obtain and retain a valid Oregon driver’s license with an insurable driving record by the time of appointment.
PHYSICAL DEMANDS OF THE POSITION:
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this classification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1) Mobility: frequent sitting for long periods of time; occasional bending or squatting. (2) Lifting: frequently up to 10 pounds; occasionally up to 25 pounds. (3) Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision. (4) Dexterity: frequent use of keyboard; frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching. (5) Hearing/Talking: frequent hearing and talking, in person and on the phone. (6) Emotional/Psychological: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this classification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is performed in a typical office environment and is subject to moderate noise. Attendance at meetings outside of the normal work schedule is required.
Please submit Employment Application, Cover Letter, and Resume to firstname.lastname@example.org or mail to City of Talent, PO Box 445, Talent, OR 97540